A dynamic formula in Excel

Have you ever wondered if you can total a filtered list as and when you change the filter criteria...!
Yes indeed... try the "subtotal" function. The "subtotal" function offers a unique system where in you can calculate average, sum, count, max, min, standard deviation and variance. All these calculations can be performed by just changing the syntax of the "subtotal" function.


The generic syntax of the "subtotal" function is =subtotal(function_number, cell reference).


Here "function_num" refers to the operation you wish to perfom. The list of numbers are:
Average -     1
Count -        2
CountA -      3
Max -          4
Min -           5
Product -     6
STDev -       7
STDevP -     8 (standard deviation for a population)
Sum -          9
Variance -   10
VarianceP - 11




for example: if you wish to sum a given range (say B1:B25) then your formula will be =subtotal(9,B1:B25)


To apply this on a list where you wish to filter and check results of the filtered list - you must first use this formula for the complete list. Then once you filter the data, the result changes automatically.


Try it out and let me know if this helps...! Even if you need any further help on this, do let me know...!!

Comments

Post a Comment

Popular posts from this blog

Keyboard Shortcut to add/delete rows or columns in Excel

Image
" Ctrl + + " (add rows or columns) and " Ctrl + - " (delete rows or columns) are the easy shortcuts one may remember while adding and deleting rows/columns in Microsoft Excel. Adding rows or columns: If you wish to add rows above the current cell... just press "shift + spacebar" (discussed in my earlier post) to select the current row and then press "Ctrl + +". It will insert a row over the current row. Press "Ctrl + +" repeatedly to insert as many rows. Similarly, "ctrl + spacebar" and then "Ctrl + +" adds a column before the current column. You may try pressing "Ctrl + +" without selecting a row or a column. In such a case, you may get a pop-up (as shown in the image) where you can choose an option of adding a row or a column. Deleting rows or columns: "shift + spacebar" followed by "Ctrl + -" deletes the selected row & "ctrl + spacebar" followed by "Ct...
Read more

Excel Keyboard Shortcuts - Handy during day to day work

I've had few posts earlier on few excel shortcuts. Navigation powered by "Ctrl" in Excel Shortcut to insert current date in a cell Shortcut to AutoFilter So, here I am, back with some more interesting shortcuts which will make your excel spreadsheet experience simpler. Let me start with some "CTRL" combinations which will be very handy for formating cells to match your requirements: CTRL + 1 : Opens the "Format Cells" dialog box CTRL + 2 : is to make the contents of the cell BOLD (this is a toggle key, to unbold use same CTRL + 2) CTRL + 3 : is to make the contents of the cell ITALICS (this is a toggle key) CTRL + 4 : is to underline the contents of the cell (this is a toggle key) CTRL + 5 : is to strike through the contents of the cell (this is a toggle key) CTRL + 9 : is to hide the entire row (to unhide use SHIFT + CTRL + 9) CTRL + 0 : is the hide the entire column (to unhide use SHIFT + CTRL + 0) CTRL + ~ : is to show or...
Read more

Alternative for SUMIF and SUMIFS - Part 2 (SUMPRODUCT)

Image
We already know the primary challenge of using SUMIF or SUMIFS i.e. unable to sum more than a single column or row as a sum range. Many of us in the course of our excel usage may have experienced that SUMIFS has a bigger disadvantage when used across workbooks i.e. the source workbook should be open inorder to enable to computation in the destination workbook. If the source workbook remains closed, the result in the destination workbook will be "#VALUE". In my previous post , the alternative suggested not only does overcome the  "#VALUE" challenge but also allow users to sum a larger range.  In this post, I was able to decipher yet another alternative. I'm sure expert users may already be using this however to help other users, this post can be a ray of hope. We may have used the SUMPRODUCT function to calculate weighted average. Extrapolating the usage of SUMPRODUCT with condition or conditions can help you achieve the SUMIFS goal.  Syntax:  =SU...
Read more